Page 94 - Handbook on Convergence of Service

Handbook on Convergence: Ministry of Labour and Employment

5.1 SOP-1: SOP for Updation of Digital Map of Offices of the
Ministry – Field level Directory

I. Purpose & introduction

For better exchange of information, joint programmes, redressal of workers
grievances, and for awareness of citizen’s regarding availability of services it is
important that data of all the offices should be readily available.
II. Scope
It applies to all verticals of the Ministry including its subordinate/ attached/
autonomous bodies.

III. Responsibility
The IT Cell of the Ministry has compiled the current directory of offices. It will
continue to collect, compile data of all offices/ hospital/ dispensaries/ centres etc.
which are run under the MoLE and ensure updation of the digital map.

IV. Specific Procedure
a) The Heads of all verticals including its subordinate/ attached/ autonomous
bodies should update any change in the location of or addition to their
offices in their respective regions in the prescribed format as per V below
to the IT Cell of the Ministry and inform by email – itcell-mole@gov.in
b) Email should be sent from the official email ID of the concerned Head of
Office/ Head of Department.

c) Frequency of update- Monthly on or before 25 th
d) IT Cell shall compile all changes/ additions and ensure updation of the
database as well as the digital map of the Ministry by 7 of the subsequent
th
month
V. Forms/ Templates to be used
The email should contain the details of any change in the location of or addition
to their offices in format below:

Type of update Change in existing office or New Office
Address of Office
District
State
Pin Code
Mobile of Nodal Officer/ PRO
Email of Nodal Officer or PRO
Geocode of location – Latitude and
Longitude if known
Organisation EPFO/ ESIC/ DGMS/ CLC/ DGLW/ DGE etc
Regional Office (location)

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