Page 98 - Handbook on Convergence of Service

Handbook on Convergence: Ministry of Labour and Employment

inspections, and other activities. EPFO will take lead on creating Common
group including email and make it sure that all verticals are included in
this group and will designate the admins for the group. The respective
Admins of each vertical shall be responsible to ensuring regular updates
of changes in Officers due to transfers or retirements etc.
(Action: EPFO & All verticals)
I) Share information on accidents
All relevant verticals should coordinate for entitlements and benefits in
case of any accident within that region/state. The sharing of information in
case of accidents should help beneficiaries through a coordinated effort.
A module has been prepared on Shram Suvidha Portal (SSP) to capture
accident data on a real time basis. For this purpose it should be ensured
that the first responder of any agency should ensure that the employer fills
out all details of the accident on the Shram Suvidha Portal (refer Annexure
for the Form).
Employer shall report the accident on SSP in the prescribed format, whenever
an accident occurs which causes death or injury in any establishment. The
Shram Suvidha Portal, on finding such instances, shall send a notification
to the concerned officer of EPFO/ ESIC/ CLC/ DGMS through portal, SMS
and email. The organisation concerned will take necessary action as per laid
down procedure. Detailed accident form should be filled as per Annexure
1 on the Shram Suvidha Portal. Thereafter the organisation concerned will
take necessary action as per their laid down procedure.
(Action: EPFO, ESIC, CLC)
J) Planning and undertaking joint tours
Officers should discuss and plan joint tours of their offices including
training centers within the region/state on a regular basis. Such tours
should be planned in advance and if found feasible, the travel may be
coordinated using shared vehicles.
K) Action taken report of previous meetings: The action taken report of
previous meeting, particularly the open action points of all previous
meetings, should be invariably discussed in each monthly meeting. In this
regard, a common working sheet of actionable points/ pending issues may
be prepared by EPFO starting from first meeting and share the same with
all verticals through email. Each vertical while organising the monthly
meeting (on rotation), will coordinate and update the working sheet as
per the discussions held in the meeting.
(Action: EPFO and Convening verticals)
V. Forms/ Templates to be used

Form for reporting of Accident on the Shram Suvidha Portal (refer Annexure 1
for the Form).

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